Designing and Implementing Recordkeeping Systems (DIRKS) Manual

This manual provides Australian Government agencies with practical guidance on managing information and records. It expands the eight-stage methodology for designing and implementing records systems outlined in the Australian Standard for Records Management, AS ISO 15489.

Part One

Part One: The DIRKS Methodology – A Users Guide (pdf, 489kb)

Part Two

Part Two: Step by step through the DIRKS methodology (pdf, 940kb)

Step A – Preliminary investigation (pdf, 312kb)

Step B – Analysis of business activity (pdf, 321kb)

Step C – Identification of recordkeeping requirements (pdf, 698kb)

Step D – Assessment of existing system (pdf, 276kb)

Step E – Strategies for recordkeeping (pdf, 508kb)

Step F – Design of a recordkeeping system (pdf, 575kb)

Step G – Implementation of a recordkeeping system (pdf, 629kb)

Step H – Post-implementation review (pdf, 430kb)

Part Three

Part Three: Appendixes (pdf, 825kb)

Appendix 1: Guide to documentary sources (pdf, 263kb)

Appendix 2: Guide to interviews (pdf, 244kb)

Appendix 3: Interview questions (pdf, 346kb)

Appendix 4: Source identification forms – Acts of Parliament, Statutory rules (regulations), Other sources including interviews (pdf, 254kb)

Appendix 4: Source identification forms – Acts of Parliament, Statutory rules (regulations), Other sources including interviews (doc, 396kb)

Appendix 5: Organisation context document (pdf, 255kb)

Appendix 5: Organisation context document (doc, 403kb)

Appendix 6: Practical advice for using Keyword AAA and AGIFT terms (pdf, 320kb)

Appendix 7: Function source document (pdf, 191kb)

Appendix 7: Function source document (doc, 394kb)

Appendix 8: Procedures for developing a records disposal authority in the Commonwealth (pdf, 271kb)

Appendix 9: Guide to developing a business case for a DIRKS project (pdf, 613kb)

Appendix 10: Recordkeeping cost-benefit analysis (pdf, 630kb)

Appendix 11: Risk analysis in DIRKS (pdf, 584kb) 

Appendix 12: Recordkeeping feasibility analysis (pdf, 432kb)

Appendix 14: Glossary (pdf, 502kb)

Appendix 15: Guidelines for using selected generic activities from Keyword AAA in agency business classification schemes (pdf, 160kb)

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Copyright National Archives of Australia 2012